Welcome to the Office of Contracting and Procurement
The Office of Contracting and Procurement (OCP) acts as the supply chain management arm of the university by procuring quality, cost-effective goods and services for the university community. The office is dedicated to providing ethical, customer-oriented service and implementing best practices in every procurement.
OCP is committed to providing the university with the goods and services needed, whenever and wherever a need may arise.
Specifically, OCP supports the university by:
Addressing all contracting and procurement needs
Ensuring that best practices are implemented in all procurement activities
Taking action to ensure equal opportunity in university contracting
Seeking new products on request
Arranging for demonstrations of products
Preparing RFIs, RFQs, RFPs, IFBs
Preparing and executing contracts
Awarding purchase orders to vendors in accordance with university and District of Columbia requirements
Maintaining purchasing and contracting records
Overseeing procurement audits
Supporting District recycling, waste reduction, and green programs
Supporting the District’s CBE (Small Business development) program
Warehouse services
Frequently Asked Questions
Please send an email to procurement@udc.edu. Make sure your requisition has first been approved by your internal process and then by your finance specialist.
The W-9 form can be printed from the IRS website. The form is located under the “FORMS” section. Once this form is completed, the form can be sent via email to procurement@udc.edu for immediate processing.
All OCP staff can be contacted on their office phones as listed in the staff directory. The main number 202-274-5181 is also available if you don’t know who to contact.
The Department Head must provide a justification for the need for the contractor/consultant to telework and the CA will have to monitor actions and deliverables.
Yes, as long as the OSSP contracting officer receives a justification and budget approval for additional funds.
Off Campus professional services that have a current executed contract and purchase order can continue providing services as long as the department still has the need for the services and do not exceed the funding allocated in the contract or on the purchase order. If additional services are needed (due to the unforeseen circumstances) then the CA will have to provide a justification and an approval from budget that additional funds are available. OSSP must approve all modification requests.
Any new requirements must follow the procedures, justification, SOW, deliverables, term of the contract, contractor/consultant resume or company profile, name of CA, and the funding document (requisition).
Due to employees working remotely, and if the requested information is not readily available or in a format that the contractor/consultant can apply, the department may want to consider suspending contracts that require UDC employee participation until further notice.
Updates will be announced on UDC Cable channel 98 (Comcast), UDC website, UDC LiveSafe.
OSSP will send out an announcement when CA and P Card training will be re-scheduled or resume.
Visit P-Card Forms and Documents. Click on the P-Card Limit Change Request Fillable form. Section B of the form needs to be completed by your Department Head, and Section C must be completed by your Budget Analyst. Please do not send the form to OSSP without the form being signed as this will slow down the process and the form will be returned to you. Once the budget has been approved, the form will be sent to Nathan Hunt to process. Please allow 48 hours for processing.
For additional information regarding P-Cards, please contactprocurement@udc.edu.
The requesting department or agency is responsible for identifying the minimum need and securing funding before initiating a procurement request.
OCP manages the acquisition of goods and services, ensuring compliance with university and District regulations. They process requisitions, issue solicitations, award contracts, and oversee contract closeout procedures.
Departments must submit a complete Department Procurement Package through the Jaggaer E-Procurement System. This includes:
A fully approved requisition
Supporting documentation (e.g., scope of work, vendor quotes)
Note: Before registering for or requesting Jaggaer training/access, you must first complete the Banner Navigation and Finance Training and have active access to INB Banner.
To inquire about the status of a requisition:
Ensure it has been approved by your department and budget analyst.
Refer to the email sent to you from UDC@sciquest.com. In the body of this email, you will see a reason why the requisition was returned. Additionally, you can also view the history of any requisition or purchase order by your Requisition or Purchase Order and selecting the History function on the top right.
Vendors interested in doing business with UDC must complete the Vendor Application (Vendor Application (incl.W9)), which includes:
IRS W-9 Form
ACH Vendor Payment Enrollment Form
These forms are available on the Vendor Information page. Completed forms should be submitted to procurement@udc.edu.
Certified Business Enterprises (CBEs) are businesses certified by the District of Columbia to receive preference in contracting. UDC supports CBE participation by:
Setting aside procurements in whole or in part for CBEs when at least two responsible CBEs are available.
Applying preference points during evaluation of proposals.
For more information on CBE certification, visit the DSLBD website at https://dslbd.dc.gov.
Goods and services are procured by one of the following methods:
Small Purchases: Request for Quotes (RFQ) – This process is used for purchases under the small purchase threshold of $100,000.
Competitive Sealed Bids: Invitation for Bids (IFB)– This process is used for purchases over the small purchase threshold of $100,000.
Competitive Sealed Proposals: Request for Proposals (RFP) – This process is used only when you cannot specify a solution.
Purchase Card Procedures – This process is used for purchases under the purchase threshold of $2,500
The Department is responsible for the development of specifications for goods or services. OCP is available to assist in developing the scope of work and/or specifications to ensure an open, biddable solicitation that allows the university to take full advantage of the competitive marketplace and thereby receive the best value.
Procurement timelines vary based on complexity and completeness of the requisition: Small Purchases: Request for Quotations (RFQ)– This process is used for purchases under the small purchase threshold of $100,000.
Dollar Value
Processing Time
Less than $10,000
3-5 business days
$10,000 to $100,000
5 - 20 business days
Competitive Sealed Bids: Invitation For Bids (IFB) This process is used for purchases over the small purchase threshold of $100,000.
Dollar Value
Processing Time
$100,000 to 1000,000
23 - 60 business days
Greater than $1,000,000
30 - 120 business days
Sole Source Procurements – There is only one source for the procurement.
Dollar Value
Processing Time
Less than $10,000
business days
$100,000 to 1,000,000
23-60 Business Days
Greater than $1,000,000
30-120 Business Days
Timelines are contingent upon submission of complete documentation, availability of funding, and internal approvals.
Visit P-Card Forms and Documents Click on the P-Card Limit Change Request Fillable form. Section B of the form needs to be completed by your Department Head, and Section C must be completed by your Budget Analyst. Please do not send the form to OCP without the form being signed as this will slow down the process and the form will be returned to you. Once the budget has been approved, the form will be sent to Nathan Hunt to process. Please allow 48 hours for processing
For additional information regarding P-Cards, please contact procurement@udc.edu.
