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Federal Documents

Uniform Grant Guidance

Responding to New NIH and NSF Guidelines: Policies Sought

Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

This final guidance supersedes and streamlines requirements from OMB Circulars A-21, A-87, A-110, and A-122 (which have been placed in OMB guidances); Circulars A-89, A-102, and A-133; and the guidance in Circular A-50 on Single Audit Act follow-up.
OMB Circular A-21: Cost Principles for Educational Institutions: This Circular establishes principles for determining costs applicable to grants, contracts, and other agreements with educational institutions. The principles deal with the subject of cost determination, and make no attempt to identify the circumstances or dictate the extent of agency and institutional participation in the financing of a particular project. The principles are designed to provide that the Federal Government bear its fair share of total costs, determined in accordance with generally accepted accounting principles, except where restricted or prohibited by law.
OMB Circular A-110: Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations
OMB Circular A-133: This Circular sets forth standards for obtaining consistency and uniformity among Federal agencies in the administration of grants to and agreements with institutions of higher education, hospitals, and other non-profit organizations.

Public Health Service (PHS) financial conflict of Interest Regulations
The Public Health Service has announced new and revised regulations governing financial conflicts of interest for its researchers and their families. Agencies included in the Public Health Service (PHS) are:  Download document here

Federal Acquisition Regulations
The FAR is the primary regulation for use by all Federal Executive agencies in their acquisition of supplies and services with appropriated funds. It became effective on April 1, 1984, and is issued within applicable laws under the joint authorities of the Administrator of General Services, the Secretary of Defense, and the Administrator for the National Aeronautics and Space Administration, under the broad policy guidelines of the Administrator, Office of Federal Procurement Policy, Office of Management and Budget.


Agency Guidance for Grant Seekers

NIH Grants Policy Manual
The National Institutes of Health Grants Policy Statement (NIHGPS) is intended to make available to NIH grantees, in a single document, the policy requirements that serve as the terms and conditions of NIH grant awards.


National Science Foundation
National Science Foundation (NSF) Grants Policy Manual – Please reference the Bookmark – ‘Summary of Significant Changes’. This section will provide details on the inclusion of prior NSF guidance (The NSF Grant Policy Manual) into this new combined format.


National Institute on Drug Abuse

This notice describes the new procedure that NIDA grantees must use when submitting requests for administrative supplements. Administrative supplements are used by NIDA to add funds to a grant or cooperative agreement for defined purposes that do not expand a project’s scientific scope.


Education Department General Administrative Regulations (EDGAR)
These regulations establish uniform administrative requirements for Federal grants and agreements with the Department of Education.

Defense Advanced Research Projects Agency (DARPA)
These regulations establish uniform administrative requirements for Federal grants and agreements with the Department of Defense.

Department of Energy
This guide assists potential applicants and award recipients in understanding the required forms and formats necessary to submit a grant application, pre- and post-award administration requirements, and the award process utilized within Office of Science programs and DOE awarding offices.

Health Insurance Portability and Accountability Act (HIPAA)
According to the Centers for Medicare and Medicaid Services (CMS) website, Title I of HIPAA protects health insurance coverage for workers and their families when they change or lose their jobs. Title II of HIPAA, known as the Administrative Simplification (AS) provisions, requires the establishment of national standards for electronic health care transactions and national identifiers for providers, health insurance plans, and employers. The Administration Simplification provisions also address the security and privacy of health data. The standards are meant to improve the efficiency and effectiveness of the nation’s health care system by encouraging the widespread use of electronic data interchange in the U.S. health care system.

American Reinvestment and Recovery Act
Under the American Reinvestment and Recovery Act, funding recipients must report on the use of the funds both quarterly and annually. Please contact the Office of Sponsored Programs for more information.

Responsible Conduct of Research
Office of Research Integrityhttp://www.ori.dhhs.gov/


Laboratory Managementhttp://ori.hhs.gov/education/products/wsu/default.html

Collaborationhttp://ori.hhs.gov/education/products/niu_collabresearch/index.html |http://ori.hhs.gov/education/preempt_discord.shtml

Conflicts of Interesthttp://ori.hhs.gov/education/products/rcradmin/topics/coi/open.shtml


Patents and Intellectual Property

Pub. L. No. 96-517 – “The Bayh-Dole Act”http://www.access.gpo.gov/nara/cfr/waisidx_02/37cfr401_02.html

From NIHhttp://grants.nih.gov/grants/intell-property.htm

Protection of Human Subjects

Title 45 Public Welfare Department of Health and Human Services, Part 46, Protection of Human Subjectshttp://www.hhs.gov/ohrp/humansubjects/guidance/45cfr46.html

A compendium of resources from the Office of Research Integrityhttp://ori.hhs.gov/education/products/rcr_humans.shtml

Protection of Animalshttp://grants.nih.gov/grants/olaw/olaw.htm

Protection Against Radiation – http://www.nrc.gov/reading-rm/doc-collections/cfr/part020/

Research Terms and Conditions (RTC, dated July 2008) and NSF RTC Agency Specific Requirements (dated January 2010) available athttp://www.nsf.gov/awards/managing/rtc.jsp.

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University of the District of Columbia Policies

Data Management – UDC Guidelines on Data Management Plans

PI Handbookhttps://www.udc.edu/osp/pi_handbook.pdf

Time and Effort Reporting Guidelineshttps://www.udc.edu/osp/docs/Time and Effort Certification Procedure 2011.pdf

Human Subjects Researchhttps://www.udc.edu/irb/

UDC Financial Policies and Procedures Manual

Allowable Cost Policyhttps://www.udc.edu/docs/osp/FINAL Allowable Costs Policy.pdf

At-Risk Accounts Policyhttps://www.udc.edu/docs/osp/FINAL At-Risk Accounts Policy.pdf

Cost Allocation Policyhttps://www.udc.edu/docs/osp/FINAL Cost Allocation Policy.pdf

Cost Sharing Policyhttps://www.udc.edu/docs/osp/FINAL Cost Sharing Policy.pdf

Cost Transfers Policyhttps://www.udc.edu/docs/osp/FINAL Cost Transfers Policy.pdf

Cost Charging Administrative and Clerical Costs Policyhttps://www.udc.edu/docs/osp/FINAL Charging Administrative and Clerical Costs Policy.pdf

Equipment Policyhttps://www.udc.edu/docs/osp/FINAL Equipment Policy.pdf

Financial Reporting and Closeout Policyhttps://www.udc.edu/docs/osp/FINAL Financial Reporting and Closeout Policy.pdf

Program Income Policyhttps://www.udc.edu/docs/osp/FINAL Program Income Policy.pdf

Record Retention Policyhttps://www.udc.edu/docs/osp/FINAL Record Retention Policy.pdf

Subrecipient Monitoring Policy https://www.udc.edu/docs/osp/FINAL Subrecipient Monitoring Policy.pdf

Time and Effort Reporting Policy https://www.udc.edu/docs/osp/FINAL Time and Effort Reporting Policy.pdf

Intellectual Property policy – Please contact the Office of General Counsel

Patent inquiries – Please contact the Office of General Counsel @ 202.274.5400

Radiation Safety Policy – Under Development

Animal Welfare Policy – Under Development

Procurement Policies – Under development

Travel Policies –  Under development

Hiring/Employment Policies – Please contact the Department of Human Resources by clicking here.

UDC Financial Policies and Procedures Manual

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District of Columbia Policies

District of Columbia Municipal Regulations Title 8 (DCMR8)
The DCMR8 details all the District of Columbia regulations governing the University of the District of Columbia.

District of Columbia Grants Manual and Sourcebook
The District of Columbia Grants Manual and Sourcebook details all policies and procedures regarding grants made by District of Columbia agencies that are subordinate to the Mayor of the District of Columbia.

District of Columbia Sub recipient Monitoring Manual
The District of Columbia Subrecipient Monitoring Manual details all the policies and procedures covering subgrant recipients who are subject to A-133 audits.

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Land Grant Research area