For full-time employees who are regularly scheduled to work Mondays through Fridays, when a holiday falls on a Saturday, the legal public holiday is the preceding Friday.  When a holiday falls on a Sunday, the legal public holiday is the following Monday.

For part-time employees, whenever a public holiday falls on one of the employee’s regularly scheduled workdays, the part-time employee will be entitled to holiday pay.  When a public holiday falls on a day a part-time employee is not regularly scheduled to work, no “in-lieu-of” or make-up day is authorized for that employee.

For full-time employees whose schedule is on days other than Monday through Friday, including compressed work schedules, and when a holiday falls on a day he or she is regularly scheduled off, the public holiday for that employee depends on their scheduled tour of duty.  The resulting public holiday is often called an “in-lieu-of” holiday.  For these employees, when a holiday falls on the

• First (or only) non-workday – the public holiday for the employee is the workday immediately after the first non-workday.
• Last non-workday – the public holiday for the employee is the day immediately before the last non-workday.

Eligible employees accrue annual leave each pay period.

Regular full-time employees accrue annual leave each pay period on the following schedule:

Direct Service and Wage employees:

Wage grade and District Service (DS) employees hired after 1987

Faculty who are hired to begin teaching at the University in or after the 2003/2004 academic year may accrue a maximum of 90 days of sick leave.

Eligible employees accrue annual leave and sick leave each pay period. Upon termination, an employee will receive cash value for 100 percent of the remaining accrued annual leave not to exceed 240 hours.

Eligible Administrative, Direct Service and Wage employees accrue 4 hours of sick leave each pay period (13 days) regardless of years of employment.

Employees may receive up to eight (8) weeks of paid leave for the birth or adoption of a child or to care for a family member with a serious health condition. For additional information, visit Paid Family Leave.

UDC employees who wish to apply for family medical leave my contact: 

Ms. Katharine Bruce, Talent Management Specialist – Employee Relations
4200 Connecticut Avenue NW; Bldg. 39; Suite 200-A
Washington, DC 20008
202.274.5452

katharine.bruce@udc.edu

Pursuant to DCMR §8-B1309, bereavement leave of three (3) work days with pay, without reduction in accumulated leave or service, shall be granted to all full-time administrative employees following the death of a member of the employee's immediate family or household. For purposes of this section, the term "immediate family" shall include an employee's spouse, children, parents, guardians, brothers, sisters, and grandparents.

An employee is entitled to paid time off without charge to leave for service as a juror or witness. An employee is responsible for informing his or her supervisor if he or she is excused from jury or witness service for 1 day or more or for a substantial part of a day. To avoid undue hardship, an agency may adjust the schedule of an employee who works nights or weekends and is called to jury duty.  (If there is no jury/witness service, there is no court leave.  The employee would be charged annual leave, sick leave, or leave without pay, as appropriate.)

Jury Duty - An employee who is summoned to serve as a juror in a judicial proceeding is entitled to court leave.

Witnesses - An employee who is summoned as a witness in a judicial proceeding in which the Federal, State, or local government is a party is entitled to court leave.

An employee serving in a permanent appointment, temporary appointment pending establishment of a register (TAPER), term appointment or indefinite appointment, who is a member of a reserve component of the Armed Forces, shall be entitled to military leave for each day, but no more than fifteen (15) calendar days during a single calendar year in which he or she is on active duty, inactive duty training under 37 U.S.C. § 101, funeral honors duty under 10 U.S.C. § 12503 and 32 U.S.C. § 115, or engaged in field or coast defense training under 32 U.S.C. §§ 502 through 505.

Armed Forces – United States Army, United States Marine Corps, United States Navy, United States Air Force, United States National Guard, United States Coast Guard.

Reserve Component of the Armed Forces – The Army National Guard of the United States, the Army Reserve, the Naval Reserve, the Marine Corps Reserve, the Air National Guard of the United States, the Air Force Reserve, or the Coast Guard.

Military Leave – Authorized absence without loss of or reduction in pay, leave or credit for time or service for the performance of military service as provided in this section. Military leave shall be distinguished from military furlough, which is a period of extended absence without pay while on extended active duty for general military service.

The University of the District of Columbia will grant administrative leave to employees for voting in any election or referendum on a civic matter in his or her community, whenever the polls are not open at least three (3) hours before or after an employee’s regular hours of work.

The administrative leave granted must allow the employee to report to work three (3) hours after the polls open or leave work three (3) hours before the polls close, whichever requires the lesser amount of absence of work.

Employees must coordinate with their respective supervisors regarding any anticipated use of administrative leave for voting purposes.

All employees may use the Employee Assistance Program, which provides confidential counseling and referral services for emotional, professional or financial problems. This confidential counseling program is staffed by non-government agency professionals through INOVA

• Pre-tax funds used to pay for eligible transit and parking services
• Payroll deduction
• Transit limit is $3,240 per year or $280 per month
• Parking limit is $3,240 per year or $280 per month
• You may enroll, stop, or change election at any time during the year.

Employee Discount Programs (DCHR)

Employer Assisted Housing Program (EAHP) (DCHR)

Health Care

1. • Reimbursement for expenses not covered under your health insurance
   • Employees may contribute a maximum of $2,850 annually

Dependent Care

1. • Reimbursement for expenses used to provide daycare for children or elders while you work
   • Employees may contribute a maximum of $5,000 annually
   • These expenses must be for a dependent child under the age of 14 or a spouse or other dependent adult who is incapable of self-care.

Public Student Loan Forgiveness (DCHR)

The University of the District of Columbia is pleased to offer lactation rooms to help nursing mothers’ transition back to work smoothly.

Nursing mothers may use the lactation room located in the Division University Health Services located in Building 44, Room A-40 to pump their breast milk.

The success of this program depends on a few practices:

• Employees must communicate with their supervisors regarding time needed to express milk so that reasonable accommodations may be made to satisfy both the needs of the employee and the department.
• Employees must sanitize the designated space for lactation both before and after use. Anti-bacterial wipes will be provided for the use of lactating mothers.
• Employees may not leave expressed milk in the lactation space.

Resources for Breast Feeding or Pregnant Employees:

• Breast Feeding Center for Greater WashingtonProvides lactation education and promotion. Provides expert-led free and low-cost classes and private consultations with Board Certified Lactation Consultants. Also offers a variety of other services including a breastfeeding boutique, off-site classes, a nursing lounge and a milk depot.
• DC Department of Health: Offers information about breastfeeding and parenting.
• U.S. Department of Health & Human Services/Office of Women’s Health: Offers information regarding the benefits of breastfeeding and instructional pamphlets.

• Free subscription for UDC employees
• Access 100s of meditations and exercises
• Stimulate your brain
• Promotes mental health
• Help with stress, anxiety and resilience
• Easy to use
• Use with your family