Reproduction Center

The Reproduction Center is a division under the Office of the Vice President for Real Estate, Facilities Management, and Public Safety.  The mission of the Office is to provide excellent customer service to the University Community by providing professional printing and duplication services.

  • Black and White Copies  
  • Booklets
  • Brochures
  • Business Cards
  • Color Printing
  • Digital Imaging of non-copyrighted material (Scanning to E-MAIL or USB drive)
  • Flyers*
  • Handbills
  • Newsletters
  • Posters (up to 12×18)
  • Document Finishing
  • 3-Hole Punch
  • Clear Dry Ink
  • Cutting
  • Folding
  • GBC Binding
  • Staples

*Printed material that is to be displayed, posted, or distributed requires a stamp of approval to be visible on each piece by the Office of the Vice President for Student Affairs. Contact the Reproduction Center for additional information.

Service Request Submission: Service requests can be submitted in person or by email.  Email requests should be sent to

Service Processing Time: Completion time various based on the size of the request. The typical completion time for request with quantities fewer than 300 is 1 to 3 days.  Request with more than 300 quantities is 5 to 10 days.  During peak times, completion time may take up to two weeks.

Note: Any request with a quantity exceeding 300 should be submitted at least a week in advance of the desired completion date.  The Reproduction Center will not take responsibility for missed deadlines if the request was not submitted in a timely manner.

Print Request Recommendations Tips


To prevent photographs and graphic images from appearing distorted, use a high-resolution image. To ensure the quality of a print job, submit images with a minimum resolution of 300 dots per inch or dpi (and up to 1200 dpi for text and vector graphic information). In general, print quality is increased when a large the file and high dpi is used.

File Types

The file types most associated with printing are EPS and TIFF, in CMYK format. However, low/no-compression JPG formats are sometimes acceptable. When choosing logos and logotype for printing, please use EPS files. The screen preview may appear distorted when inserted into some programs; however, vector files can be scaled to any size without losing quality when printed.


Like pictures and graphics, there is a difference between how the color on a screen and color on a printed document. Electronic devices use the RGB (Red, Green, Blue) method where different spectrums of light are combined. Printing most commonly combines four inks; Cyan, Magenta, Yellow and Black (CMYK).

Most of the computer equipment on campus is consumer grade, which poses difficulty when trying to match colors. If exact color reproduction or matching is important to the project, please talk with a Reproduction Center staff member ahead of time.  This will allow for time to find a solution based on the equipment and software being used.


There is an official university font set that should be used for official print and web communication For more information, visit the University Relations and Public Affairs page, Logo Usage Guidelines | University of the District of Columbia (UDC) . If using any special fonts, make sure they are embedded. Many programs do not give a warning if a font is missing. If a document is submitted with a missing font, the Reproduction Center will not be able to detect it. Keep in mind that it is best practice to limit font choices to no more than two per document.

Microsoft Office

When designing with Microsoft Office, keep in mind that each program is designed to fulfill a particular task.

Microsoft Publisher is the best option for laying out printed documents. It has many useful templates to easily setup booklets, brochures, folded cards and other printed documents. It also has rudimentary diagnostic tools to communicate with a third-party printer if something is wrong with the document (missing fonts or graphics).

Microsoft Word’s main purpose is to act as the computer’s text editor or “typewriter.” When designing documents like trifold brochures or quarter-sheet flyers, it is important to consider the margins and columns. Also note that Word does not output high-quality graphics and pictures; its designers have desktop inkjet printers in mind for final output rather than professional printing equipment.

Microsoft PowerPoint is a great tool for creating presentations for a computer screen or overhead projector, and printing notes and outlines to help an audience follow along with a presentation. Designing other documents (i.e., brochures, flyers, booklets) in PowerPoint is not recommended; it is nearly impossible to obtain professional printing results because of the program’s focus on screen output rather than printing output.

Microsoft Excel is not designed to create layouts for a printed document. Since the entire purpose of the program is organizing raw data, most “layout” functions are lost when opening an Excel document on a computer other than the machine it was originally designed on.

Adobe Creative Suite

Similar to Microsoft Office, each program of the Adobe’s Creative Suite has a specialized purpose. All Adobe products can save or “export” to PDF.

Photoshop is designed for image and bitmap manipulation, such as correcting contrast and color on photographs to be used in print or online. While it is possible to do design work in Photoshop, it is not recommended for print output.

InDesign is Adobe’s graphic layout program. It can be used to design and layout a myriad of materials such as business cards, brochures, and magazines.

Illustrator is designed for vector graphic manipulation and creation. It can also be a very useful tool for creating layouts; however, the program is not optimized for multi-page documents.


Notice Warning Concerning Copyright Restrictions

The copyright law of the United States (title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” the user may be liable for copyright infringement. The Reproduction Center reserves the right to reject a copy order if, in its judgment, the fulfillment of the order would constitute a violation of copyright law.

Reproduction Center

Main Office
Building 39, Room C20
p | 202.274.5260
e |

Office Hours

Monday –      8:00 am – 5:00 pm
Tuesday –      6:30 am – 5:00 pm
Wednesday – 8:00 am – 5:00 pm
Thursday –    6:30 am – 5:00 pm
Friday –         6:30 am – 5:00 pm

Download Print Request Form here.

Reproduction Policy

Ronald Mason, Jr., J.D.

Ronald Mason, Jr. J.D.Ronald Mason, Jr., J.D., began his tenure as the ninth president of the University of the District of Columbia on July 1, 2015.  His reputation for strong leadership and responsible governance is bolstered by more than 30 years of experience in the higher education, community development, and legal fields.

UDC Board Chair Elaine A. Crider describes Mason as a proven, highly motivated and accomplished administrator who is exceptionally and uniquely suited to build upon the successes that the University has achieved in recent years.

“Mr. Mason has proven himself a leader in the higher education community in many parts of the country,” says Crider. “He has brought enhanced community relationships, responsible governance, and a strong students-first focus to his past roles and will do the same for the University of the District of Columbia as we continue to implement the goals and objectives of our “Vision 2020” strategic plan.”

In learning of his appointment, D.C. Mayor Muriel Bowser praised the Board’s selection of Mason to lead the University.  “I welcome Ronald Mason to the District of Columbia and look forward to collaborating to develop programs and initiatives that will better serve residents,” said Mayor Bowser. “I congratulate the board of the University of the District of Columbia for selecting a leader with a wealth of experience as they work to transform the District’s public university.”

Prior to being appointed president of the University of the District of Columbia, Mr. Mason was the seventh president of the Southern University and A&M College System, where he served a five-year term as the chief executive officer of the nation’s other Historically Black College and University System and provided oversight for the System’s five campuses.

Serving as Southern University’s president during a period of severe budget cuts, Mason improved human and technology infrastructures, established online degree options, and lead the campuses through a difficult transition process. Moreover, concerned about the social and economic barriers that stand in the way of educational opportunities for the underserved and black men in particular, Mason spearheaded an initiative titled the “Five-Fifths Agenda for America.” Its goals are to bring truth to the conversation about the relationship between America and black men, increase the number of college degrees among black men, and increase the number of black male teachers.

Before joining the Southern University System, Mason was president of Jackson State University (MS). Under his leadership, Jackson State experienced unprecedented growth in areas of fundraising, information technology proficiency, and the construction of new buildings.

Earlier in his career, President Mason developed a successful record of progressive leadership in various positions over an 18-year period at Tulane University in New Orleans, including senior vice president, general counsel, and vice president for finance and operations. He also served as the founder and executive director of the National Center for the Urban Community at Tulane and Xavier Universities.

President Mason is fond of saying, “I used to be a lawyer,” which references the start of his career as an attorney with the Southern Cooperative Development Fund, Inc.  Among his numerous public service and professional activities, Mr. Mason holds current membership on the White House Board of Advisors for Historically Black Colleges and Universities and the Board of Directors of the Thurgood Marshall College Fund.  He also serves on the Board of the American University of Nigeria and the International Foundation for Education and Self Help. His previous board service includes the American Council on Education and the National Advisory Committee on Institutional Quality and Integrity, Office of Postsecondary Education.

A native of New Orleans, President Mason received his B.A. and J.D. degrees from Columbia University in New York City. He attended the Harvard Institute of Educational Management and is the recipient of the Mayor’s Medal of Honor from the City of New Orleans, the Martin Luther King Lifetime Achievement Award from Dillard, Loyola, Tulane, and Xavier universities, and was one of five recipients of Columbia University’s 2008 John Jay Award for distinguished alumni.

He is married to the former Belinda DeCuir and has one daughter, Nia, and two sons, Jared and Kenan.

Office of the President

Office Hours: Monday – Friday, 8:30 am – 5:00 pm
Location: Building 39, Room 301A
Phone: phone 202.274.6016
Evola Bates, Chief of Staff,
Mary C. Wright, Administrative Officer,
Angela Scott, Executive Assistant to the President,