Students

Student Vaccination Mandate Requirements

Am I required to get the COVID-19 vaccine?

Yes.  COVID-19 vaccination is mandatory for all University students.

Students who do not submit their COVID vaccination documentation or have not received an approved medical or religious exemption by the deadline or according to their eligibility will be dropped from in-person classes.

DEADLINE to submit proof of COVID vaccination:  August 18, 2022.

See Vaccine Documentation Upload Instructions for guidance in submitting your COVID vaccination documentation.

Where can I get vaccinated?

You can visit the following sites for information on where to get vaccinated:

Submitting Vaccination Documents

How can I upload my COVID-19 vaccination documentation?

Students must upload proof of vaccination to the Student Health Portal by August 18, 2022. 

*Students may use their personal email to register for the student health portal.

You will need to upload a copy of your COVID-19 Vaccination Record Card to the UDC Health Portal.  Fully vaccinated individuals will have entries for both the first and second dose of Pfizer or Moderna and only one dose for Johnson & Johnson.

  1. Go to https://udc.studenthealthportal.com/
  2. Click on – _Not Registered? Register
  3. Use your N number for ID# (Example: N00112233) and enter Full date of birth (Example: April 6, 1998, enter 04/06/1998)
  4. Once registered, go to the email you used and look for a response email from Pyramed
  5. Click on the link and create a password using a minimum of 7 characters.
  6. After the password has been created, go to https://udc.studenthealthportal.com/ and log in
  7. On the left side of the screen, click on Immunization History
  8. Click on COVID-19 Information
  9. IMPORTANT: Go to the tab and insert the dates of your COVID-19 vaccination
  10. Click submit
  11. IMPORTANT: Then upload a PDF copy of your COVID-19 vaccination card. CELL PHONE PICTURE UPLOADS WILL NOT WORK.

*The student will receive an email confirming receipt of the immunization document. Review of document and removal of vaccination hold will take up to five (5) business days.  The timeline may be extended if document submission is incomplete and/or if additional info is needed.

** International students, students in Housing or students under the age of 26 must also submit records of University required vaccines. For questions, please contact the University Health Services at 202-274-5030.

What is the deadline for uploading or submitting my COVID-19 vaccination documentation?

The deadline for uploading or submitting COVID-19 vaccination documentation is August 18, 2022.

University Health Services needs up to 2 business days to verify vaccination documentation.  The COVID-19 vaccination hold is released only after the documentation is verified and the request is approved. Upload proof of vaccination as soon as possible so that you can register for classes.

Any student erroneously registered for classes without proof of vaccination will be administratively dropped.

Medical and Religious Exemptions

Will there be exemptions to immunization against COVID?

Yes.  Students may request an exemption from the vaccination requirement for specific medical or religious reasons.

How do I apply for a medical or religious exemption to the COVID vaccine?

To request an exemption students must complete and submit the COVID-19 Medical Exemption Request  OR the COVID-19 Religious Exemption Request and any supporting documentation via the Student Health Portal by August 12, 2022.

NOTE: Exemptions are not automatically granted.   If you are seeking an exemption, you will not be able to attend in-person classes until your exemption request is approved.

Exemption Request Forms:

 COVID-19 Medical Exemption Request

 COVID-19 Religious Exemption Request

Forms must be completely filled out and all questions answered as fully as possible.  The form must be uploaded as a PDF.

How do I submit my medical or religious exemption form?
  1. Go to https://udc.studenthealthportal.com/
  2. Click on – Not Registered? Register
  3. Use students’ ID# including N and Full date of birth 00/00/0000
  4. Once a student has registered, go to the email used and look for an email from PYRAMED
  5. If you don’t see an email, please, check your spam folder
  6. Click on the link and create a password using a minimum of 7 characters.
  7. After the password has been created, go to udc.studenthealthportal.com and log in
  8. Click on My Forms and select either the Medical or Religious Exemption form, as appropriate
  9. Click on DOCUMENT UPLOAD to submit a PDF copy of the Medical or Religious Exemption form.  NO CELL PHONE PICTURE UPLOADS PLEASE
  10. Submit!

Students will receive an email confirming receipt of the medical/religious exemption request.  Review of exemption requests may take up to 10 business days. 

For more information, contact University Health Services at phone at (202) 274-5030.

How are exemption requests reviewed?

Initial review of exemption requests takes up to 10 business days.  Review times may be longer if additional documentation is requested.  The deadline for submission of exemption requests is December 1, 2021.  Students are encouraged to submit before the deadline to ensure that the review is completed and the COVID-19 Vaccination Hold is lifted before the deadline for course registration.

 Medical exemption requests are reviewed by University Health Services staff.  University Health Services may contact the medical practitioner that supported your exemption request.  For more information, contact University Health Services at (202) 274-5030.

 Religious exemption requests are reviewed by a committee of staff led by Dr. Marc Strothers.   The committee may contact you via your UDC email if additional documentation is needed.  Students have five (5) days to submit additional documentation.  If other documentation is not submitted by the deadline, the request may be denied.

The committee may also contact your religious/spiritual leader (if applicable).  For more information, contact Dr. Marc Strothers via email at mstrothers@udc.edu or by phone at (202) 277-4951.

Medical and religious exemptions are evaluated on a case-by-case basis; they are not automatically granted. 

How are exemption requests reviewed?

Initial review of exemption requests takes up to 10 business days.  Review times may be longer if additional documentation is requested.  The deadline for submission of exemption requests is August 12, 2022.

Medical exemption requests are reviewed by University Health Services staff.  University Health Services may contact the medical practitioner that supported your exemption request.  For more information, contact University Health Services at (202) 274-5030.

Religious exemption requests are reviewed by a committee of staff and faculty led by Dr. Marc Strothers.   The committee may contact you via your UDC email if additional documentation is needed.  Students have five (5) days to submit additional documentation.  If other documentation is not submitted by the deadline, the request may be denied.  The committee may also contact your religious/spiritual leader (if applicable).  For more information, contact Dr. Marc Strothers via email at mstrothers@udc.edu or by phone at (202) 277-4951.

Medical and religious exemption requests are evaluated on a case-by-case basis; they are not automatically granted. 

Policy Implementation and Enforcement

How will I know if my fellow students attending class or accessing University facilities are unvaccinated?

The University will not disclose the vaccination status of individual students to fellow students. It is not acceptable to ask anyone their vaccination status. If a student or an employee is on campus or at any UDC location, they have observed the required protocols. However, third parties and some UDC locations may distribute badge attachments, stickers, pins, or other indicators that vaccinated individuals may use to show that they have received the vaccine.

How will failure to participate in the vaccination program be enforced?

Efforts are ongoing to encourage participation by providing education regarding vaccination, access to the vaccine, or instruction to receive an approved exception or medical exemption. If a student does not abide by the vaccine requirement, they are not authorized to register for classes. Any student in violation of these directives or the University COVID-19 Vaccination Policy may be subject to discipline under the University Code of Student Conduct. Further, any student erroneously registered for classes without proof of vaccination will be administratively dropped. UDC is committed to providing medical and religious exemptions when appropriate.

Employees

Employee Vaccination Mandate Requirements

Am I required to be fully vaccinated?

All faculty and staff must be fully vaccinated and upload proof of vaccination as mandated by the University COVID-19 Vaccination PolicyExceptions will be allowed for employees who have been granted a medical or religious exemption by the University.

New Hires have 30 days from their date of hire to upload proof of vaccination.

Employees requesting a medical or religious exemption for the Fall 2022 semester must submit their request by August 12, 2022.

Faculty and staff who are returning to campus for the Fall semester must upload proof of vaccination by August 18, 2022.

Employees must upload proof of COVID-19 vaccination into the PeopleSoft portal.

Where can I get vaccinated?

You can visit the following sites for information on where to get vaccinated:

How long does it take to be fully vaccinated?

All students and employees are expected to be fully vaccinated, defined at UDC as having two doses of an FDA-approved COVID-19 vaccine and one booster upon eligibility.

For the Pfizer-BioNTech vaccine: you get your second shot three weeks (or 21 days) after your first.

For the Moderna COVID-19 vaccine: your second shot four weeks (or 28 days) after your first.

Unvaccinated employees should schedule their COVID vaccination as soon as possible. 

Submitting Vaccination Documents

How can I upload my COVID-19 vaccination documentation?

Employees must upload proof of COVID-19 vaccination into the PeopleSoft portal by August 18, 2022, in preparation for being on campus in the fall.  

For questions, please contact the University Health Services at 202-274-5030 or contact Human Resources 202-274-5380.

What is the deadline for uploading or submitting my COVID-19 vaccination documentation?

The deadline for uploading or submitting COVID-19 vaccination documentation is August 18, 2022.

Medical and Religious Exemptions

What are acceptable reasons for requesting an exemption?

Employees may request a COVID-19 vaccination exemption due to medical or religious reasons.

  • Employees requesting an exemption for medical reasons will be required to complete the COVID-19 Medical Exemption Request form.  The form must be certified by your medical provider. Employees must submit their Medical
  • Employees requesting an exemption for religious reasons will be required to complete the COVID-19 Religious Exemption Request form. The form must be signed by the employee and notarized.  Employees must submit their Religious Exemption Request form to the Office of Human Resources at udchr@udc.edu.
  • Employees who receive medical or religious exemptions are required to be tested weekly for COVID-19.
How do I apply for a medical or religious exemption?

Employees with a medical condition or religious belief prevent them from receiving an authorized COVID-19 vaccine need to complete an updated COVID-19 Medical Exemption Request or COVID-19 Religious Exemption Request form.

All medical exemptions all go to Student Health.  Employee religious exemption are submitted to the Office of Human Resources. The deadline to submit an exemption request is August 12, 2022. 

NOTE: Exemptions are not automatically granted.

How do I submit my medical or religious exemption form?
    1. Go to https://udc.studenthealthportal.com/
    2. Click on – Not Registered? Register
    3. Use your PeopleSoft Employee Identification Number (EMPID) (Example: 00112345) and Full date of birth 00/00/0000
    4. Once an employee has registered, go to the email used and look for an email from PYRAMED
    5. If you don’t see an email, please, check your spam folder
    6. Click on the link and create a password using a minimum of 7 characters.
    7. After the password has been created, go to udc.studenthealthportal.com and log in
    8. Click on My Forms and select either the Medical or Religious Exemption form, as appropriate
    9. Click on DOCUMENT UPLOAD to submit a PDF copy of the Medical or Religious Exemption form.  NO CELL PHONE PICTURE UPLOADS PLEASE
    10. Submit!

Employees will receive an email confirming receipt of the medical/religious exemption request.  Review of exemption requests may take up to 10 business days.  The timeline may be extended if document submission is incomplete and/or if additional info is needed.

How are exemption requests reviewed?

Initial review of exemption requests takes up to 10 business days.  Review times may be longer if additional documentation is requested. 

 Medical exemption requests are reviewed by University Health Services staff.  University Health Services may contact the medical practitioner that supported your exemption request.  For more information, contact University Health Services at (202) 274-5030.

 Religious exemption requests are reviewed by Human Resources. You may be contacted via your UDC email if additional documentation is needed.  Employees have five (5) business days to submit additional documentation.  If other documentation is not submitted by the deadline, the religious exemption request may be denied.

Human Resources may also contact your religious/spiritual leader (if applicable).  For more information, contact udchr@udc.edu.

Medical and religious exemptions are evaluated on a case-by-case basis; they are not automatically granted. 

If I receive an approved medical or religious exemption, what guidelines must I follow when I am on campus in-person or visiting a University facility?

Employees who are not vaccinated will be required to test weekly for COVID-19, wear a mask indoors at all times and practice physical distancing. Additional safety measures may be deemed necessary by the University, local public health, environmental health and safety, occupational health, or infection prevention authorities.

Policy Implementation and Enforcement

How will I know if my co-workers or individuals accessing University facilities are unvaccinated?

The University will not disclose the vaccination status of any individual. It is not acceptable to ask anyone their vaccination status. If an employee or student is on campus or at any UDC location, they are required to observe University COVID-19 protocols. However, third parties and some UDC locations may distribute badge attachments, stickers, pins, or other indicators that vaccinated individuals may use to show that they have received the vaccine.

How will failure to participate in the vaccination program be enforced?

Efforts are ongoing to encourage participation by providing education regarding vaccination, access to the vaccine, or instruction to receive an approved exception or medical exemption. All faculty, staff and students are required to receive vaccinations as determined by the University of the District of Columbia unless a reasonable accommodation is approved.  Any faculty and staff not in compliance with the University COVID-19 Vaccination Policy will be placed on unpaid leave for thirty (30) days until their employment status is determined by the Office of Human Resources.

UDC is committed to providing medical and religious exemptions when appropriate.

Employees should direct all questions related to the University’s COVID-19 Vaccination Policy to the Office of Human Resources, udchr@udc.edu, 202-274-5380.

Process for Reporting a Positive COVID-19 Test

I tested positive for COVID-19. What steps do I need to take?

All positive COVID-19 cases should be immediately reported to the University via email at COVIDCONFIDENTIAL@udc.edu. Please include your full name, personal telephone number and attach your test result within the email. If you do not have your test result but have been notified of your positive COVID-19 status, you should still report your status to the University as soon as possible.

  1. Stay home and seek medical attention from your healthcare provider. Carefully follow all healthcare advice.
  2. Monitor your phone and expect contact from the University Office of Human Resources (faculty and staff) or the Office of Student Development and Success (students). You may make arrangements to either telework or complete your assignments remotely while you recover. These offices will also be in direct contact with your supervisor or advisors/instructors. They will also inform you of other resources and services that might be available to you.

Email COVIDCONFIDENTIAL@udc.edu to ask questions or report inappropriate activity related to mitigating the spread of COVID-19. All messages will receive a response within 24 hours. 

Will my COVID-19 test result be kept confidential?

Your COVID-19 test results constitute protected health information and will only be shared with designated campus units. Please note that the University must notify DC Health of all positive COVID-19 test cases for contact tracing purposes. You can expect a call from DC Health within 24 to 48 hours after reporting your positive test result.

How will I know when I can return to campus?

The University will no longer require a negative test result to return to UDC campuses provided that an individual is asymptomatic and has been isolated for at least five days following the onset of symptoms. Individuals who are symptomatic may opt to utilize personal pandemic leave if they are unable to telework. Anyone requiring to be away or requesting to telework for more than ten days will have to produce a physician’s justification for the requested accommodation to the routine work schedule.

Are COVID-19 testing resources available on campus?

Yes, contact University Health Services at 202.274.5030 to schedule a rapid COVID-19 antigen test. If you test positive, you should still visit your health care provider to verify your test results with a PCR test.


Mask Mandate

Who should I contact if someone is not adhering to the mask requirement while on campus?

The University requires all faculty, staff, students, contractors, vendors, and visitors to wear a mask covering their mouth and nose when in any public or indoor space on campus. Masks must be worn by everyone, regardless of their vaccination status. Individuals who fail to comply with the mask requirement may have access revoked to designated areas, programs or activities and may be subject to disciplinary action per applicable University policies. 

 

If you observe that someone does not comply with the mask requirement on campus, please share with them a polite reminder. If the individual refuses to wear a face mask, you may direct the individual to leave the space.

 

 

  • If the individual is a student: Contact a counselor from the Office of Student Development and Success (SDS) to assist with any requests involving students who violate the mask requirement. SDS will engage in the appropriate investigative actions, due process (hearings), and sanctions if the student is found to have violated the policy. Students found in violation of the Codes of Conduct may be subject to disciplinary action. You can contact SDS at 202.274.5900.
  • If the individual is an employee: Contact the employee's immediate supervisor to express your concern. Supervisors will ascertain whether the person has an exemption and, if not, request the person wear a face mask or vacate the space. Supervisors may consult with the Office of Human Resources for guidance on the appropriate protocols or disciplinary action per University policies.
  • If the individual is a vendor or visitor: Contact the UDC contract administrator supervising the person or the space where the infraction occurred. The UDC contract administrator will ascertain whether the person has an exemption and, if not, politely direct the person to wear a face mask or vacate the space.

As a last resort, if the person refuses to leave or comply with the mask requirement, inform the person you are calling the campus police for assistance. Please do not engage in an unsafe situation while attempting to enforce the face mask policy.


COVID-19 FAQ’s

Is everyone required to be vaccinated for COVID-19?

Students, staff, faculty, and contractors coming on campus are required be fully vaccinated for COVID-19.  Individuals with appropriate documentation may request an exemption to the vaccine requirement for religious or medical reasons.  If approved, those individuals will be required to undergo weekly COVID-19 testing.  Details are posted in the Students, Faculty, and Staff sections of the RISE website

Do I need to wear a mask on campus?

The University has mandated a masking policy, and face masks must be properly and universally worn inside campus buildings.  This includes when engaged in classroom and laboratory activities, when in the student bookstore, and when visiting the Student Center.  Everyone on campus is expected to provide and wear their face mask.  If you come to campus without one, you can obtain a disposable mask at several locations, including the Student Center Information Desk, University Health Services (Building 44), or the Office of Student Development and Success (Building 39).  In addition, there will be University Ambassadors posted at entrances to buildings responsible for assisting with mask compliance.  They can also provide masks to those who may need them.

Can I get medical care at the University Health Center?

Yes, you can call the University Health Center at 202.274.5030 from 8:30am to 5:00pm Monday-Friday. Staff at the Center are teleworking, and Telehealth appointments are available.

What are the symptoms of COVID-19?

Common signs and symptoms of COVID-19 include fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headaches, new loss of taste or smell, sore throat, congestion or running nose, nausea or vomiting, and diarrhea.

https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html

When should I seek medical care for COVID-19?

If develop any of COVID-19 signs and symptoms call your healthcare provider immediately or contact the University Health Services.

Seek emergency care if you have:

  • Trouble breathing
  • Shortness of breath
  • Persistence pressure or pain in the chest,
  • New confusion or inability to arouse
  • or Bluish lips or face
How is COVID-19 Transmitted between people?

COVID-19 is transmitted from person to person through exhalation of respiratory droplets from the nose and mouth and close contact. People can contact COVID-19 by breathing in droplets from an infected person. Droplets can also land on objects and surfaces and people can catch the virus by touching those surfaces and then touching their eyes, nose or mouth.

Can an asymptomatic person spread the virus?

Yes, an asymptomatic person is a person who has the virus but does not know.  There have been many asymptomatic transmissions, this is why it is important that all people who are infected are identified by testing, isolated, and, depending on the severity of their disease, receive medical care.

When is testing for COVID-19 important?

Testing for COVID-19 is important for people who have been exposed and are sick. Knowing the diagnosis is important for clinical care and for protecting others from contacting the virus. People who are positive should isolate themselves.

How can I protect myself against COVID-19?

The Centers for Disease Control and Prevention (CDC) recommend:

  • Get vaccinated
  • Social distancing, maintaining a distance of at least 6ft between yourself and others
  • Regular hand washing with soap and water for at least 20 seconds or using 60% alcohol-based hand sanitizer.
  • Avoiding touching your eyes, nose, and mouth with unclean hands
  • Covering your mouth and face with face covering or face mask when outside
  • Covering your mouth and nose when you sneeze or cough and disposing of tissue immediately and washing your hands
  • Cleaning and disinfecting frequently touched surfaces daily
  • Stay home if you are sick and seek medical care if needed
How can you help a friend or family member who is sick with COVID-19?

You can drop off food or other supplies, call them to make sure they are coping well. You can help them contact their healthcare provider.

What is the difference between quarantine and isolation?

Quarantine helps prevent the spread of the disease in a person that do not yet have symptoms of COVID-19 but have been in contact with someone who had tested positive with COVID-19.

Isolation is used to separate people infected with COVID-19 from people who are not infected.

Where can I get help for psychological needs?

If you are feeling anxious or depress, you should contact the University Counseling Center for help at 202-274-6000. Keep in touch with family and friends via electronics to lessen the burden.

Where can I go for testing if I need one?

Rapid Antigen testing is available on campus provided by the University Health Services. Call 202-274-5030 for an appointment. Other testing sites are available in:

DC: https://coronavirus.dc.gov/testing

Maryland: https://coronavirus.maryland.gov/pages/symptoms-testing

Virginia: https://www.vdh.virginia.gov/coronavirus/covid-19-testing-sites/

Where can I get COVID-19 Vaccination?

COVID-19 vaccination is available free of charge in DC, Maryland, and Virginia.

DC: https://coronavirus.dc.gov/page/get-vaccinated

Maryland: https://coronavirus.maryland.gov/pages/vaccine

Virginia: https://vaccinate.virginia.gov/

 


COVID-19 Vaccination HOLD – FAQs

What is the COVID-19 Vaccination HOLD?

The COVID-19 Vaccination HOLD prevents you from registering until you upload your proof of vaccination. ALL students must be vaccinated before they can return to campus. This method is similar to the Immunization Hold process already in place at the University. Once a student uploads proof of vaccination, Health Services releases the HOLD.

What does the COVID-19 Vaccination HOLD mean?

If a COVID-19 HOLD is active on the student's record, Health Services has not yet received proof of vaccination from the student. The HOLD is deactivated when Health Services has proof of the student's vaccination on file.

Are there any restrictions on students from an active COVID-19 Vaccination HOLD?

YES. The HOLD prevents registration. All students must upload proof of vaccination and have the hold lifted in order to register. If submitting an exemption request, the exemption must be reviewed and approved in order to have the hold lifted to register.

Where do students upload proof of vaccination to release the HOLD?

You will need to upload a copy of your COVID-19 Vaccination Record Card to the UDC Health Portal. Fully vaccinated individuals will have entries for both the 1 st and 2 nd dose of Pfizer or Modera and only one dose for Johnson & Johnson. *Students may use their UDC or personal email (new students who have not received their UDC email) to register for the student health portal.

  1. Go to https://udc.studenthealthportal.com/
  2. Click on - Not Registered? Register
  3. Use your N number for ID# (Example: N00112233) and enter Full date of birth (Example: April 6, 1998, enter 04/06/1998)
  4. Once registered, go to the email you used and look for an email from Pyramed
  5. Click on the link and create a password using a minimum of 7 characters
  6. After the password has been created, go to www.udcstudenthealthportal.com and log in
  7. On the left side of the screen, click on Immunization History
  8. Click on COVID-19 Information
  9. Go to the tab and insert the dates of your COVID-19 vaccination
  10. Click submit
  11. Upload a PDF copy ONLY of your record or COVID-19 vaccination card. NO CELL PHONE PICTURE UPLOADS or JPEGs will work.

*You will receive an email within 24-48 hours after submitting your record informing you the immunization hold has been lifted; however, you may be asked to provide the information before the hold is removed if there is missing immunization information.

** International students, students in Housing, and students under age 26 must also submit records of University required vaccines. For questions, please contact the University Health Services at 202-274-5030.