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Efficiency and Effectiveness Initiative

The Efficiency Initiative is of paramount importance to the University.  We are taking action to run things more effectively, provide better service, and make the best use of public resources.
   ~ Dr. Allen Sessoms, UDC President


You Can Help!

We are always looking for suggestions and ideas to improve our operations and services at UDC.  Do you have a suggestion for improving efficiency and the overall effectiveness of the University?  Send us your ideas by email to efficiency@udc.edu.

Efficiency and Effectiveness Initiative

Expected Benefits

DepartmentEfficiency Initiative Qualitative BenefitQuantitative Benefit
(Cost Savings)
TimelineStatus
(Legend Below)
Academic Affairs
Process Improvement
Improve the efficient use of adjuncts and student workers by zero-basing the budgets every year, and develop criteria and a policy that requires a justification and approval process for all expenditures  Improve utilization and productivity of full-time faculty$180,000Fall 2011Efficiency Benefit - Complete
Academic Affairs
Process Improvement
Eliminate all non-essential travelDecrease greenhouse gas emissions, better trackingTBDTBDEfficiency Benefit - Incomplete
Academic Affairs
Process Improvement
Reduce the printing and distribution of the UDC Course GuideReduce waste, increased traffic to website$243,211Summer 2011Efficiency Benefit - Complete
Procurement
Process Improvement
To control spending on office supplies and mandate that the University purchase office supplies from contractors that have negotiated contracts with the University.Greater control, more competitive pricing$100,000Spring 2012Efficiency Benefit - Complete
Student Affairs
Process Improvement
Develop more sustainable and efficient print practices with student-related publications Reduce waste, increased accessibility, increased flexibility$12,000Fall 2011Efficiency Benefit - Incomplete
Student Affairs
Revenue Generation
To offer summer housing to UDC summer school students and interns from across the nation to create a financially sustainable residence life programIncrease access to summer housing, increase UDC visibility$57,500*Spring 2012Efficiency Benefit - Overdue
Human Resources
Process Improvement
Re-organize the department under more functional lines to better serve the University CommunityImproved Customer ServiceIndirect cost savingsSpring 2012Efficiency Benefit - Overdue
Human Resources
Process Improvement
Create a new orientation program for the University and templates for departmental orientationStronger performance management, increased understanding of job roleIndirect cost savingsSpring 2012Efficiency Benefit - Overdue
Facilities
Energy Savings
To practice energy conservation methods in University facilities to more effectively utilize existing resources and to bring down energy costsReduce energy consumptionTBDTBDEfficiency Benefit - Incomplete
Community College
In-sourcing
Reduce reliance on external consultants for marketing and communication needs.  Handle everything in-house. Reduce/eliminate need for hard copy communications.More flexibility$21,000Fall 2011Efficiency Benefit - Complete
Information Technology
Energy Savings
Implement network wide power saving policyReduce power consumption$37,500Fall 2011Efficiency Benefit - Complete
Communications
In-sourcing
Hiring an experienced, in-house Graphic Design Manager instead of out-sourcing graphic design workMore consistency, more flexibility1) Full Time-$47,700      2) Part Time-$20,000Incomplete due to budgetary constraintsEfficiency Benefit - Deleted
Athletics
Revenue Generation
Increase revenue generated by athletics with revenue goal of $300K for FY2012Enhance University branding, support Community engagement$182,000*Ongoing throughout FY2012Efficiency Benefit - Overdue

* There may be additional costs of implementation

Status Legend
Efficiency Benefit - Complete Completed Initiative
Efficiency Benefit - Overdue Incomplete Initiative (On-time)
Efficiency Benefit - Incomplete Incomplete Initiative (Behind)
Efficiency Benefit - Deleted Deleted Initiative