At the University of the District of Columbia, all employees, except adjunct faculty, must report their own time within the DC HR System, PeopleSoft. Become familiar with what type of time reporter you are:
Positive Time Reporting
Hourly employees are positive time reporters. In order to receive the proper pay, positive time reporters record the number of hours worked each day on their time sheet. At UDC the two pay groups that are positive time reporters are G1N and G6N.
Exception Time Reporting
Faculty and Staff employees who are paid a salary are exception time reporters. Exception time reporters are paid a set amount each pay day because the payroll system automatically applies their same schedule of hours worked each pay period. When a salaried employee is absent from work, the absence is an exception to the regular schedule and must be reported on a timesheet and submitted to her/his supervisor for approval. Exception time reporters only submit a timesheet when there is an exception to report. The two pay groups that are exception time reporters are G6E and G9E.
The following link, https://pshcm.dc.gov provides full access to Manager Self Service and/or Employee Self Service, but is only available on a UDC network or through a VPN connection.
The following link, http://ess.dc.gov provides full access to Employee Self Service while on a UDC network or through a VPN connection, but only limited access outside of a UDC network.
eTime training tutorials can be accessed at this link: http://upk.in.dc.gov/test/Publishing%20Content/PlayerPackage/toc.html.
These tutorials demonstrate positive time reporting, and approving only. Exception time is entered the same way, however exception time reporters will only enter hours on a timesheet when there is an exception to report (e.g. absences such as leave, holidays or administrative closings). If there is no exception to report there is no need to access the timesheet.
Job aids for time entry and approvals can be found at the following links:
- Time Entry: Groups 6E and 9E (exception time reporters)
- Time Entry: Groups 6N and 1N (positive time reporters)
- Time Approval (managers only)
Time and Approvals Deadlines
Deadlines for time entry and approvals can be found at the following links:
If you have questions about eTime, please contact:
Fred Ashley at email firstname.lastname@example.org or phone 202.274.5469
Main Office: Building 39, 2nd Floor | 202.274.5020 | 202.274.6300
Office Hours: 8:30am - 5pm, Mon - Fri
Employees are encouraged to use UDC's portal: myUDC for internal information and communications