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Efficiency and Effectiveness Initiative

“The Efficiency Initiative is of paramount importance to the University. We are taking action to run things more effectively, provide better service, and make the best use of public resources.”
~ Dr. Allen Sessoms, UDC President

You Can Help!

We are always looking for suggestions and ideas to improve our operations and services at UDC. Do you have a suggestion for improving efficiency and the overall effectiveness of the University? Send us your ideas by email to efficiency@udc.edu.

Efficiency and Effectiveness Initiative

Expected Benefits

Department	Efficiency Initiative	Qualitative Benefit	Quantitative Benefit (Cost Savings)	Timeline	Status (Legend Below)
Academic Affairs Process Improvement	Improve the efficient use of adjuncts and student workers by zero-basing the budgets every year, and develop criteria and a policy that requires a justification and approval process for all expenditures	Improve utilization and productivity of full-time faculty	$180,000	Fall 2011
Academic Affairs Process Improvement	Eliminate all non-essential travel	Decrease greenhouse gas emissions, better tracking	TBD	TBD
Academic Affairs Process Improvement	Reduce the printing and distribution of the UDC Course Guide	Reduce waste, increased traffic to website	$243,211	Summer 2011
Procurement Process Improvement	To control spending on office supplies and mandate that the University purchase office supplies from contractors that have negotiated contracts with the University.	Greater control, more competitive pricing	$100,000	Spring 2012
Student Affairs Process Improvement	Develop more sustainable and efficient print practices with student-related publications	Reduce waste, increased accessibility, increased flexibility	$12,000	Fall 2011
Student Affairs Revenue Generation	To offer summer housing to UDC summer school students and interns from across the nation to create a financially sustainable residence life program	Increase access to summer housing, increase UDC visibility	$57,500*	Spring 2012
Human Resources Process Improvement	Re-organize the department under more functional lines to better serve the University Community	Improved Customer Service	Indirect cost savings	Spring 2012
Human Resources Process Improvement	Create a new orientation program for the University and templates for departmental orientation	Stronger performance management, increased understanding of job role	Indirect cost savings	Spring 2012
Facilities Energy Savings	To practice energy conservation methods in University facilities to more effectively utilize existing resources and to bring down energy costs	Reduce energy consumption	TBD	TBD
Community College In-sourcing	Reduce reliance on external consultants for marketing and communication needs. Handle everything in-house. Reduce/eliminate need for hard copy communications.	More flexibility	$21,000	Fall 2011
Information Technology Energy Savings	Implement network wide power saving policy	Reduce power consumption	$37,500	Fall 2011
Communications In-sourcing	Hiring an experienced, in-house Graphic Design Manager instead of out-sourcing graphic design work	More consistency, more flexibility	1) Full Time-$47,700 2) Part Time-$20,000	Incomplete due to budgetary constraints
Athletics Revenue Generation	Increase revenue generated by athletics with revenue goal of $300K for FY2012	Enhance University branding, support Community engagement	$182,000*	Ongoing throughout FY2012

* There may be additional costs of implementation

Status Legend

Completed Initiative

Incomplete Initiative (On-time)

Incomplete Initiative (Behind)

Deleted Initiative