Chief Financial Officer Operations
The departments and staff of this administrative area support the University of the District of Columbia’s mission by providing financial services and support. The Office of the Chief Financial Officer is responsible for all aspects of financial management of the flagship and community college. Responsibilities include oversight on accounting and financial controls, tax compliance, and financial auditing. We hope the links on this page will help you find the specific services and information you need.
Ensuring the integrity of the University’s financial data is a primary component of the department’s mission. The Program Systems (PS) unit maintains a sound internal-control environment for Banner Finance (BF) and DC Government legacy applications that safeguards sensitive financial data against unauthorized access, fraud, waste and abuse of privileges.
PS also provides an array of training and key functional (and technical) support roles to the Finance Office and the University’s BF user community for General Ledger, Grants and Research, Procurement and Accounts Payable.
Budget Operations (BO) pilots the annual budget formulation process for operating, capital, grants, intra-district and federal stimulus funds. This unit leads the program community through the budget cycle for developing departmental spending-plans and any required reprogramming adjustments.
BO also manages the financial review process (FRP) and provides executive management with objective, accurate and timely analyses to assess any ongoing budget and financial planning pressures that may negatively impact the university’s long-term strategic planning process.
With direct oversight and management authority for General Ledger, Grants, Accounts Payable and Financial Reporting, Accounting Operations (AO) is the backbone of the university’s financial processing and reporting infrastructure.
AO encompasses a variety of specialized financial services and maintains a highly visible role in areas such as Payroll, Investments, Banking, Grants Billing, Accounts Payable, Fixed Assets, Inventory Management, Reporting, Audit and Financial Statement preparation.
Daily operational tasks include a myriad of account and transaction analysis, banking reconciliations, grant draw-downs, invoice-to-check processing, customized reporting and the completion of special projects and other deliverables required for remediation of audit findings as mandated by executive management and the University’s Board of Trustees.
Accounts Payable (AP) plays a critical role in supporting the goals, missions and performance standards of the DC Government and the University’s Office of the Chief Financial Officer (OCFO). AP is an integral component of financial operations. It involves nearly all aspects of the University’s payment processing platform with the exception of payroll.
AP’s main charge is to provide accurate and timely processing and disbursement of valid payments to Vendors, Contractors, Students, Faculty and Staff. All payments are processed in accordance with applicable compliance standards and legislative authority as established under the District Quick Payment Act to promote efficient and effective disbursement administration and assist in the reliable reporting of disbursement related transactions.
A student account is the account that is charged tuition, fees, room, board, and other miscellaneous charges (parking fines, short-term loans, etc.). Since the student is the individual that receives services from the university, the Student Accounts (SA) office manages all student related billing.
Operationally, SA is responsible for most inquiries related to student billing, posting aid, processing refunds and the administration of the tuition payment plan where applicable. The office also serves as a quick-guide of sorts that directly assists a culturally diverse student population with navigating a roadmap of university policies and procedures in an effort to provide the student with a better understanding of topics related to both student financial services and financial aid.
The Cashiers Office (CO) is a crossover unit that works in tandem with the respective Finance and Student Accounts offices to record and reconcile the charge, payment and receipt of miscellaneous transactions in the Banner Finance system.
Although officially a part of the DC Treasury, they receive/process various types of payments for tuition, fees, room and board, and other charges related to university operations and auxiliary services. They are also responsible for the recordation of deposits on behalf of campus departments and many student organizations.
Additionally, the unit works closely with Accounts Payable to prevent fraud by adhering to strict guidelines for managing the release of checks designated as hold-for-pickup by students, faculty, staff, and vendors as well.