Office of the Registrar

The Office of the Registrar at the University of the District of Columbia provides timely and courteous Service to University students, the University community and outside agencies. The Office is responsible for consistently implementing District, Federal, and University policies and procedures, adhering to the American Association of Collegiate Registrars and Admissions Officers (AACRAO) guidelines, maintaining institutional credibility through the proper maintenance of student biographic and academic records, and certifying students for graduation. Services provided by the Registrar’s Office include registration and scheduling adjustments, transcript maintenance and appropriate distribution, enrollment and veteran’s certification, residency audit, student records management, and dissemination and maintenance of all student demographic data and directories.

Registration

Registration information and other relevant class announcements are published in the schedule of classes printed for each semester or term and is available on the University’s website at www.udc.edu. Incoming freshman and transfer students may obtain a schedule of classes from the Office of the Registrar. Continuing students will receive registration information from their respective academic departments. For detailed registration information for Continuing Students click here. Only students officially enrolled may attend classes and receive academic credit for instruction.

Student Identification Cards

New students are issued an identification card at the time of their initial registration. This ID card is required for access to all University services and must be presented on request to University security personnel in University buildings. The ID card is revalidated during each registration period (with proof of paid tuition) and is acceptable only if it bears a valid stamp for the current academic term. Replacement ID cards are available upon payment of the requisite fee and proof of registration for the current academic term. The Office of Student Affairs issues Student Identification Cards.

Full-time Status Defined

Full-time undergraduate students must be enrolled in at least 12 credit hours of study. Students enrolled in fewer than 12 credit hours are classified as part-time students. Summer session undergraduate students are full-time when they are enrolled in six credit hours.

Full-time graduate students must be enrolled in at least 9 credit hours of study. Students enrolled in fewer than 9 credit hours are classified as part-time. Summer session graduate students are full-time when they are enrolled in six credit hours.

Course Load Limitations

The maximum course load is 18 credit hours. With the approval of the dean of the college in which the student is enrolled, a student in good academic standing may take a maximum of 21 credit hours in a semester. Students on academic probation have course load limitations until reinstated to good academic standing (see Academic Standing).

In applying the course load limitations, the University counts audited courses as a part of the student’s course load. However, for regulations that require full-time status, audited courses are not counted as part of the course load.

Auditing

Students who wish to audit a course must have approval from the appropriate instructor or department chairperson. A grade assigned by the instructor for a student auditing a course is “AU.”

Certification of Students

A student who has been admitted to the University in pursuit of an associate or baccalaureate degree is classified for the purposes of academic rank according to the number of credit hours completed.

• Freshmen less than 30 credit hours
• Sophomore at least 30 less than 60 credit hours
• Junior at least 60 but less than, 90 credit hours
• Senior 90 or more credit hours.

Transcript/Duplicate Degree Request Process

Requesting a transcript:

1. Submit a written request by mail - include the requestor's name, date of birth, approximate dates of attendance, day-time telephone number, name and address of recipient(s). The processing fee is $5.00 per transcript (payable to UDC by money order or cash).



2. Walk in request – Complete the Transcript Request Form, pay the appropriate transcript processing fee.

Requesting a Duplicate Degree:

1. Submit a written request, by mail or walk in - include the requestor's name as it appeared on the original degree, address, the major, degree earned, and the graduation date, and day-time telephone number. The replacement fee is $50.00 payable by check or Money Order (by mail) or check, money order, credit card, or cash (walk-in).

The request should be mailed to:

Office of the Registrar
University of the District of Columbia
4200 Connecticut Avenue, NW
Building 39, Room A-08
Washington, DC 20008

If you have any further questions, contact the Office of the Registrar at 202.274.6200